Administration and Management Options for Microsoft Flow and PowerApps

Introduction

This article provides a rundown of options for managing the Microsoft Flow and PowerApps. As with many enterprise tools, administrators have a number of options available for managing and administering this powerful tool set.

We’ve been discussing governance, management and administration of the Power Platform with a number of clients lately. We thought the timing was right to list these all together in one place!

Connectors and Actions

Here are the Connectors of choice for creating automations for administering PowerApps and Microsoft Flow

The Trio of Admin Connectors:  Microsoft Flow for Admins, Power Platform for Admins and PowerApps for Admins -  your partners in compliance, auditing and being a kick-ass Power Platform admin .

The Trio of Admin Connectors: Microsoft Flow for Admins, Power Platform for Admins and PowerApps for Admins - your partners in compliance, auditing and being a kick-ass Power Platform admin.

Connector: PowerApps for Admins

Here is the Connector’s reference page for more details.

  • Edit App Role Assignment as Admin

  • Edit Connection Role Assignment as Admin

  • Edit Connector Role Assignment as Admin

  • Get App Role Assignments as Admin

  • Get App as Admin

  • Get Connection Role Assignments as Admin

  • Get Connections as Admin

  • Get Connector Role Assignments as Admin

  • Get Custom Connectors as Admin

  • Remove App as Admin

  • Remove Connection as Admin

  • Set App Owner

Connector: Power Platform for Admins

Here is a link to the complete reference page.

  • Delete Environment

  • Edit Admin Data Loss Prevention Policy

  • Edit Environment Role Assignment

  • Get DLP Policies

  • Get Environment Role Assignments

  • Get Environment

Connector: Microsoft Flow for Admins

Click here for the the complete reference for this connector.

  • Disable Flow as Admin

  • Edit Flow Owner Role as Admin

  • Enable Flow as Admin

  • Get Flow Owner Role as Admin

  • Get Flow User Details

  • Remove Flow Approval

  • Remove Flow User Details

  • Remove Flow as Admin

Connector: PowerApps for App Makers

Not to be forgotten, this connector also offers more great management and administration capabilities. (View complete details here)

  • Edit App Role Assignment

  • Edit Connection Role Assignment

  • Edit Connector Role Assignment

  • Get App

  • Get App Role Assignments

  • Get App Versions

  • Get Apps

  • Get Connection Role Assignment

  • Get Connections

  • Get Connector

  • Get Connector Role Assignment

  • Get Connectors

  • Get Environments

  • Publish App

  • Remove App

  • Remove Connection

  • Remove Connector

  • Restore App Version

  • Set App Display Name

The Connector Browser Tool

Get Started Right Away with the Connector Browser PowerApp

You can use the actions above yourself or take advantage of the Connector Browser PowerApps created by Microsoft (find a link to the download page below). The app has been built my Microsoft and uses the Connectors mentioned above to report on your Flow and PowerApps.

View / Download the Tool Here

The PowerApps Connector Browser App: The PowerApp and Flow Administrator’s Favorite PowerApp ( Download it Here )

The PowerApps Connector Browser App: The PowerApp and Flow Administrator’s Favorite PowerApp (Download it Here)


PowerShell Cmdlets for PowerApps and Flow

Another popular option with administrators and IT Pros looking to manage their PowerApps and MS Flow implementation is PowerShell. Microsoft has covered this option as well with a complete set of cmdlets that can downloaded and installed.

A separate set of cmdlets are available for makers and admins.

Don’t take our word for it, this article by Microsoft will provide you with all you need to know to get started with PowerApps and Flow.

PowerApps and Flow Admin Center

Although evolved from it’s original announcement (here). The Admin Center provides another layer of options for administering and managing what happens in your Flow and PowerApps environments.

Within the Admin Center, users have the ability to:

  • Manage Environments

  • Create Data Loss Prevention Policies

  • Apply Security

  • Created CDS Databases

  • Verify usage quotas

Verifying Usage Quotas

Verifying Usage Quotas

Analytics for MS Flow and PowerApps

If you’re interested in gaining more insight into what it is you’re administering and managing, don’t forget about the Analytics features available for PowerApps and Microsoft Flow.

From the context menu for your PowerApps and Flows, you’ll find an Analytics options. You’ll receive instant insight into the usage of an app or Flow. In the case of Microsoft Flow, you are also provided reporting on Errors.

MS Flow Analytics: Usage and Errors

MS Flow Analytics: Usage and Errors

PowerApps: Usage

PowerApps: Usage

Conclusion

Microsoft has provided excellent resources for managing and administering your MS Flow and PowerApps environments with.

If we’ve missed you’re favorite, feature, technique or method for administering MS Flow or PowerApps, please let us know and we’ll update the list!